HR Communication Regarding Coronavirus

Please refer to the University of Incarnate Word website for the latest news and information related to our institutional-wide response. All questions should be submitted through the UIW COVID-19 Question Form.

This webpage will be updated regularly as UIW plans and responds to the evolving COVID-19 situation and its impact on our employees.
Last updated July 19, 2020 .

COVID-19 Statement to Employees

UIW COVID-19 Statements of Shared Responsibility and Acknowledgement of Pandemic

We are living in unique and uncertain times. None of us can know what the future holds for sure, but at the University of the Incarnate Word, we know this—we are dedicated to providing our students with a full University experience in Spring 2021. We at UIW are working hard and are confident that the academic and non-academic support services and curriculum will be the excellent academic, collegial and productive experience that drew you to UIW, whether delivered live, in a hybrid environment, or entirely remotely.

COVID-19 Employee Training Requirement (May 11, 2020)

Out of an abundance of caution for the UIW community and in accordance with Governor Abbott’s executive order GA-18, employers are required to adopt minimum standard health protocols.  One such protocol is to train all employees on appropriate cleaning and disinfection, hand hygiene, and respiratory etiquette.  All employees are required to complete this training and to acknowledge individual responsibility to ensure a safe and healthy workplace.*  

  1. The training takes approximately 30 minutes.  Click here to access the training: COVID-19: What You Need to Know.
  2. Upon completion of the training, please complete the Acknowledgment form.

*Employees currently working at a UIW location must complete the training and acknowledgment form by Monday, May 18, 2020.


Por precaución para la comunidad de UIW y de acuerdo con la orden ejecutiva GA-18 del gobernador Abbott, los empleadores deben adoptar protocolos de salud estándar mínimos. Uno de estos protocolos es capacitar a todos los empleados en la limpieza y desinfección adecuadas, la higiene de las manos y la etiqueta respiratoria. Todos los empleados deben revisar la hoja informativa y reconocer la responsabilidad individual para garantizar un lugar de trabajo seguro y saludable. *

  1. Haga clic aquí para ver la Hoja informativa: Evite la propagación de Covid-19.
  2. Al finalizar la capacitación, complete el formulario de Reconocimiento. Haga clic en la esquina superior derecha para cambiar al español.

* Los empleados que trabajan actualmente en una ubicación de UIW deben completar el formulario de capacitación y reconocimiento antes del lunes 18 de mayo de 2020.

Employee Mandatory Reporting Illness (April 23, 2020)

Out of an abundance of caution for members of our community during this pandemic, employees are reminded to stay home if they are sick.  Employees have a responsibility to self-report if they have flu-like symptoms or have been exposed to COVID-19. This directive applies to all employees working on campus or visiting campus periodically.

Please report to Human Resources or your supervisor if you have any of the following new or worsening signs or symptoms of possible COVID-19:

  • COVID-19 symptoms, including:
    • Cough
    • Shortness of breath or difficulty breathing
    • Chills
    • Repeated shaking with chills
    • Muscle pain
    • Headache
    • Sore throat
    • Loss of taste or smell
    • Diarrhea
    • Feeling feverish or a measured temperature greater than or equal to 100.0 degrees Fahrenheit
  • Tested positive for COVID-19; or
  • Been in close proximity to someone who has tested positive.

Self-reporting will allow HR to connect you to resources that can support you, and to help the university access the impacts of the virus in our UIW community. HR is designated to receive these reports. Supervisors receiving reports from employees are directed to report to HR. You may self-report by completing the online reporting illness form, or by contacting the Director of Human Resources, Shannon Root, via email or phone (210) 832-2161. Your privacy is important to us; therefore, by completing the form, the report will only be sent directly to the Director of Human Resources.

Again, please stay home if you are sick and do not come to campus if you are experiencing symptoms.

Important Messages

New COVID-19 Information for Employees and Managers (June 15, 2020 - Updated on 8/12/2020) Open
Special Message from Dr. Darrell Haydon, CFO regarding Business Continuity Update (June 6, 2020) Open
UIW Campus Health Protocol (April 30, 2020 - Updated on 08/12/2020) Open
Reminder to Supervisors Regarding Mandatory Reporting (April 24, 2020) Open
Safety Guidelines for the Remote Work Location (April 20, 2020) Open
MDLIVE - Coronavirus Frequently Asked Questions (April 8, 2020) Open
UIW Temporary Remote Work Agreement - Adobe Sign (April 3, 2020) Open
Important Benefit News (March 17, 2020) Open

Health and Wellbeing

Employee Assistance Program - LifeWorks Open
Telehealth Open
Information on Health Clinics - Updated on 08/12/2020 Open
UIW Insured - COVID-19 Open