HR Communication Regarding Coronavirus

Please refer to the University of Incarnate Word website for the latest news and information related to our institutional-wide response. All questions should be submitted through the UIW COVID-19 Question Form.

This webpage will be updated regularly as UIW plans and responds to the evolving COVID-19 situation and its impact on our employees.
Last updated May 22, 2020.

COVID-19 Employee Training Requirement (May 11, 2020)

Out of an abundance of caution for the UIW community and in accordance with Governor Abbott’s executive order GA-18, employers are required to adopt minimum standard health protocols.  One such protocol is to train all employees on appropriate cleaning and disinfection, hand hygiene, and respiratory etiquette.  All employees are required to complete this training and to acknowledge individual responsibility to ensure a safe and healthy workplace.*  

  1. The training takes approximately 30 minutes.  Click here to access the training:   COVID-19: What You Need to Know.
  2. Upon completion of the training, please complete the Acknowledgment form.

*Employees currently working at a UIW location must complete the training and acknowledgment form by Monday, May 18, 2020.


Por precaución para la comunidad de UIW y de acuerdo con la orden ejecutiva GA-18 del gobernador Abbott, los empleadores deben adoptar protocolos de salud estándar mínimos. Uno de estos protocolos es capacitar a todos los empleados en la limpieza y desinfección adecuadas, la higiene de las manos y la etiqueta respiratoria. Todos los empleados deben revisar la hoja informativa y reconocer la responsabilidad individual para garantizar un lugar de trabajo seguro y saludable. *

  1. Haga clic aquí para ver la Hoja informativa: Evite la propagación de Covid-19.
  2. Al finalizar la capacitación, complete el formulario de Reconocimiento. Haga clic en la esquina superior derecha para cambiar al español.

* Los empleados que trabajan actualmente en una ubicación de UIW deben completar el formulario de capacitación y reconocimiento antes del lunes 18 de mayo de 2020.

Employee Mandatory Reporting Illness (April 23, 2020)

Out of an abundance of caution for members of our community during this pandemic, employees are reminded to stay home if they are sick.  Employees have a responsibility to self-report if they have flu-like symptoms or have been exposed to COVID-19. This directive applies to all employees working on campus or visiting campus periodically.

Please report to Human Resources or your supervisor if you have any of the following new or worsening signs or symptoms of possible COVID-19:

  • COVID-19 symptoms, including:
    • Cough
    • Shortness of breath or difficulty breathing
    • Chills
    • Repeated shaking with chills
    • Muscle pain
    • Headache
    • Sore throat
    • Loss of taste or smell
    • Diarrhea
    • Feeling feverish or a measured temperature greater than or equal to 100.0 degrees Fahrenheit
  • Tested positive for COVID-19; or
  • Been in close proximity to someone who has tested positive.

Self-reporting will allow HR to connect you to resources that can support you, and to help the university access the impacts of the virus in our UIW community. HR is designated to receive these reports. Supervisors receiving reports from employees are directed to report to HR. You may self-report by completing the online reporting illness form, or by contacting the Director of Human Resources, Shannon Root, via email or phone (210) 832-2161. Your privacy is important to us; therefore, by completing the form, the report will only be sent directly to the Director of Human Resources.

Again, please stay home if you are sick and do not come to campus if you are experiencing symptoms. 

Important Messages

Remote Work and Office Closures (updated April 27, 2020) Open
Safety Guidelines for the Remote Work Location (April 20, 2020) Open
Mandatory Face Covering for Employees on Campus (April 20, 2020) Open
Easter Holiday and Battle of Flowers (March 26, 2020) Open
Information Regarding Federal Work-Study and Non-Federal Student Employment (March 18,2020) Open
Important Message from Human Resources (March 18, 2020) Open

Health and Wellbeing

Employee Assistance Program - LifeWorks Open
Telehealth Open
Information on Health Clinics Open
UIW Insured - COVID-19 Open

Reporting Covid-19 Symptoms and Supervisor Resources

Self-Reporting Illness Form

UIW Guidance for Supervisors