Generally speaking, requests for new computers can be divided into two categories – New Hires and Special Computing Needs.
New Hires
When a new full-time individual passes the interview, background, and hiring steps and joins the University, one of the first items of business is to ensure that person has a computer with which they can perform their duties. If that person is replacing a position that was vacated by a prior employee, the general expectation is to have that person inherit the computer previously in use at that position. The dean or department director, or their assignee or administrator, should email the Technology Purchasing and Logistics Coordinator (crnelso2@uiwtx.edu) with the new individual’s information for computer inventory update purposes.
If the position is a net addition to the department and no underlying computer exists, the divisional vice president, academic dean, or director/budget manager, or their assignee or administrator should notify Technology Purchasing of the need for a new computer by completing the “New Computer Request Form”.
It is important to note, this step should not be taken until the individual has cleared ALL of the steps in the hiring process.
New faculty are the exception, as they have the choice of device and can either accept the previous equipment or choose a new device.
The new hire computer request process can be summarized as follows. The divisional vice president, academic dean, or director/budget manager, or their assignee or administrator are the parties expected to take these steps, as the hiring actions are coordinated at this level.
- Ensure the person has fully cleared all hiring steps.
- In the case the individual is filling a vacancy, determine if there is an existing device in the department.
- If there is an existing device, e-mail the IT staff at crnelso2@uiwtx.edu to advise of the new assignment for that computer.
- If the position is new to the department/school, or the individual is incoming faculty, the following form should be completed online via the "New Computer Request Form".
- In the case the individual is filling a position at one of the Health Professions satellite schools, notification of the pending request should also be sent to the School’s technical support individual.
Special Use Computers
At times, supplemental computers are needed for departmental or educational tasks that are not tied to a specific individual. The IT team will provide these computers as outlined in the “Provisioning Computers” section of the Technology Hardware Procurement and Replacement Policy. Examples of this category are conference room units, computers to interface with instrumentation in labs, kiosk or check-in units, and so forth.
Special use computer purchase planning is subject to standard UIW budget timelines and purchases of these units may be delayed into the next fiscal year or possibly funded through excess departmental funding.
If a special use computer is deemed necessary, the divisional vice president, academic dean, or director/budget manager, or their administrator or assignee should complete the “New Computer Request Form” as described above.
