As part of Zoom's ongoing security updates, it will now start requiring the use of either a passcode or waiting room for scheduled meetings. "Passcodes" are Zoom's way of referring to "passwords."
For those with existing meetings scheduled before this date one of two things will happen: One, If you already have a passcode or Waiting Room on your meeting, things will continue as before. Two, if you have neither of those options active then upcoming meetings will automatically have the Waiting Room feature enabled.
If you'd like to use a passcode on an existing upcoming meeting, you'll need to enable the passcode feature and re-send the meeting's link to participants.
If you have questions or concerns, contact Instructional Technology Services.
UIW faculty, staff, and students are licensed to use the web-conferencing platform, Zoom, to host or attend online conferences, classes, and webinars. In addition, Zoom can also be used as a lecture-capture tool.
Zoom can be accessed through Cardinal Apps for general use or accessed within Blackboard courses after being enabled by the primary instructor. Faculty and staff may host Zoom sessions with up to 300 attendees per session. Sessions hosted by faculty and staff may last up to 24 hours. UIW students are able at host Zoom sessions as well. Those sessions are limited to 100 participants and may not be longer than 40 minutes. Sessions may be recorded to a local device or to the Zoom cloud. Recordings must be retrieved from the cloud within 30 days of the recording date.
Contact firstname.lastname@example.org with questions or concerns.
Zoom is the live web-conferencing tool UIW has used for several years for web conferencing and online office hours. Lately, it has been pressed into service at UIW to facilitate remote teaching and learning. It is being used by a majority of our faculty.
Unfortunately, there are some who have also discovered a unique opportunity to disrupt the online learning experience. This activity, also known as “Zoombombing” has been noticed at UIW, and we are working to stop the activity.
As the host, you'll see the "Security Badge" icon on the lower portion of the in-meeting window. (Don't see it? Update your Zoom client to get the latest security features.) You can select Enable Waiting Room, Lock Meeting, disable Chat or Screen Sharing and allow participants to Rename themselves.
Fortunately, Zoombombing is not a difficult issue to resolve. Please review the strategies below to eliminate the opportunities unauthorized attendees could use to disrupt your next Zoom Session.
From Zoom website: In-meeting Security Settings
The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.
Take time in an email or announcement to inform your students you are taking additional safety and security precautions to ensure their safety while attending a Zoom session. Remind them you trust they are not involved in these actions, but precautions have been taken for the good of the University.
Zoombombing happens when a meeting link is on a public site and is accessed by those seeking to disrupt your meeting. Avoid posting your links on a public website or sharing them in an email. There are ways to make that link easily available to your students, but not to other people.
You can set up a waiting room for participants to enter. They will stay in the waiting room until you release them. This is also a great way to check attendance. As you let the students enter one by one, you can note they have attended the class and anyone who is not authorized to be in the class is removed. If your class is large, you may choose to send only guests to the waiting room.
If you discover an attendee in the waiting room you do not recognize, remove them.
Disable chat until all students have been granted entry. Re-open chat when you are ready.Read how to set chat options for your meetings (PDF).
This is always a good idea, Zoombombers or no Zoombombers. Muting your students keeps background noise like phone calls, Netflix-binging roommates, and pets silenced — reducing distractions for other attendees.
Use the hand-raise option to call on students. Students can do more than raise their hands. They can answer yes-or-no questions, applaud a well-made point, or inform instructors they are taking a short break.
UIW has made the following changes to UIW's Zoom account to strengthen security:
Get a downloadable tutorial about using Breakout Rooms within your Blackboard course. (PDF)