IRD Information for Faculty and Staff
In the summer of 2017 the University began transitioning to a new managed print arrangement that fielded new cutting edge Xerox multi-function printers. All new print devices provide a full suite of capability including color and black and white printing, copying, and scan to email. By the end of the 2018 school year, all printers across the University will be part of this program.
UIW Print Installation - PC
This tutorial will walk you through the process of printing using your PC. Learn to print from your PC (PDF)
UIW Print Installation - Mac
This tutorial will walk you through the process of printing using your Mac. Learn to print from your Mac (PDF)
UIW Print from the Web
This tutorial will walk you through the process of printing using a web browser.(PDF)
Pricing for prints on ALL UIW owned Xerox devices will be charged on a per page basis as outlined below:
|Type||Single Sided||Double Sided|
|Black and White||$.06||$.04|
Note: The default settings for all printers are black and white and double sided. These settings can be changed when printing through printer properties.
All units are capable of black white and color printing along with copying as well as scanning to email. The various printer models only differ in their speeds and capacities. Units can have a fax card added to them if required. All units are also fielded with installed ID card readers that are used to quickly identify users.
Unlike many direct printing models which had users chose a single "printer" to print to, users now can print to a secure virtual printer called "UIW Print Anywhere". This allows employees to print and release the job to ANY printer in the UIW managed print program.
All prints are securely held until the user swipes their ID card and releases the print job. Users that forget their ID cards can also login with their username and password on the main printer screen. Note: Print jobs are only held for 24 hours after they are printed, at which point the print job is deleted.
Users who print very frequently in a secure space can be setup to print directly to a specific printer and will not have to swipe their ID.
During the initial setup in each school/department a technician will help make sure you are setup to print to the right printer.
In addition to printing from a UIW laptop or desktop there are several other ways to print.
Web printing- Employees are able to upload print jobs to the UIW Print Anywhere queue from any Internet connected computer through a web page. As a result, users can print from off campus and pick up their print job at any UIW Print connected printer. Instructions for web print are available here.
Mobile Printing- Employees will be able to print directly from Smartphones, Tablets, and other similar mobile devices. This feature is currently in testing and will be rolled out soon.
USB Printing- Employees can print from USB devices by plugging into the printer and swiping their ID.
All students will begin the year with $1.00 in their UIW print account. Students add money to their print account through Cardinal Apps using a credit card, debit card, or prepaid card. Click here for student instructions on adding money.
The GoPrint system will no longer be in operation. If students have GoPrint cards with value on them, they can transfer this value into the new system by visiting the Library circulation desk or the Help Desk.
Service and Support
Toner - Toner levels are monitored proactively and when toner levels fall below 20% new toner will be shipped directly to where it is required.
Support - If there is a printer problem, the first line of troubleshooting is contacting the UIW help desk. Should it be necessary, a Dahill service technician will be requested. Dahill has a one business day service level agreement with UIW. Don't forget if one printer is having an issue, employees and students can release their print job at any UIW Print connected printer (all Xerox machines).
This section contains written and video instructions for various components of the UIW print Program.
Using UIW Web Print functionality printed instructions OR video instructions
How students add money to their UIW Print Account printed instructions OR video instructions
Email: ( https://www.outlook.com/uiwtx.edu)
Your UIW email account is available off campus through Office 365 Web Access.
Emergency Notification System
UIW utilizes Rave Alert for its emergency notification system. For more information on Rave, log in to the Cardinal Apps and select the "Rave Alert" button from the launchpad.
Details on how to access you voice mailbox, create greetings, forward calls, etc. Click here for Telephone Support.
UIW has a licensing agreement with Adobe to provide its Creative Suite on all UIW employee and lab computers. Go to apps.uiw.edu, login using your UIW user name and password, then click on the Adobe® Creative Cloud® "chiclet" icon.
Provides faculty with a system for posting course syllabi, assignments, discussion boards, online quizzes, video lecture capture, etc. Other employees may use Blackboard to log in to various "Blackboard Organizations" in which they participate.
Kaltura is the university's video repository for its educational and promotional videos. Users can create, upload, share, search, browse, and watch live and on-demand videos, video presentations, screencasts, and other media content. Kaltura also works with Blackboard courses to deliver lecture capture and video materials, video assignments, and sharing of student and faculty video content within the Blackboard Learn platform.
Microsoft Office Suite Software
UIW has an agreement with Microsoft Corporation which permits all UIW faculty and staff to use popular Microsoft software on their work computers. More details here: Microsoft Software for Employees.
Poll Everywhere is a web-based audience response system that lets you embed interactive activities such as polls, questions, and competitions into presentations. On the surface, Poll Everywhere is a simple application that works well for live audiences using mobile devices like phones. People participate by visiting a fast mobile-friendly web page/app or sending text messages. The poll that is embedded within the presentation or web page will update in real time.
Respondus Exam Creator is a powerful software tool for creating and managing exams that can be published directly to Blackboard. Using Respondus Exam Creator allows the ability to create assessments offline using an expanded number of question types (including calculated algorithmic formats). After setup, Respondus Exam Creator enables one-click uploading to Blackboard courses.
Respondus LockDown Browser prevents a user from printing, copying, going to another URL, or accessing other applications during an assessment. If an online exam or assessment requires that Respondus LockDown Browser be used, the exam won’t be accessible with a standard web browser. Respondus LockDown Browser installs a separate program that displays a custom interface and set of features for Windows, Mac, and iOS.
SoftChalk is a lesson-creation tool that allows educators to transform existing course materials into interactive and engaging e-learning content with minimal time, effort and resources. Lessons can be exported as webpages for posting on the internet or exported for use in Blackboard. Faculty members interested in using SoftChalk can contact the Instructional Technology Services group for information on how to enable your access.
StudyMate is software that has been integrated with our Learning Management System (LMS). It is used to create learning activities that engage the students in course materials using a variety of games, assessments, and study tools. Students can access StudyMate activities using computers, smartphones, and tablets.
The Zoom service is free for those that only need a one-to-one session and for an unlimited time. However, once you have three to 100 people, your time will be limited to 40 minutes. If you want a longer meeting time with 3-100 attendees, you'll need a paid license. That's where we come in. Learn more about Zoom.
Instructor Training: Group, one-on-one, or virtual sessions are available to faculty. Send us an email here: ITS@uiwtx.edu.
Portal: (Cardinal Apps)
Your employee portal, called Cardinal Apps, provides single sign-on access to many tech tools (e.g., UIW Mail, Blackboard, Bannerweb, etc.).
Campus Wireless Network
Employees have access to wireless internet connectivity across campus. In classrooms, the library, and indoor/outdoor gathering spaces, most users will want to select the uiw-connect network connection. Guests should connect to the guest network to get access to the Internet only. Employee login credentials for wireless are the same as they are for email.
Additional information on mobile device support can be found here: Mobile Device Support
Office365 - OneDrive
In the Spring of 2017 UIW employees were migrated to Office 365. This provides every user with 5 Terabytes of online storage space. Users should keep all work related files in their OneDrive to have safe and secure access from any device. Of Note - Users SHOULD NOT store work files on personal file storage services such as Dropbox, Box, or others.