Report An Incident

Reporting Instructions

This page houses many of our reporting forms for the University of the Incarnate Word. Each of the links below will direct you to a specific form and each form will have directions about the use, intended purpose, and/or limitations associated with its use.

All forms should be filled out with complete, accurate, and specific information. Please know that completing this report with incomplete or inaccurate information may impair, deter, or delay the University's ability to take the appropriate action. Additionally, please know that any students accused of misconduct in a report have the right to review the report.

If you have questions or concerns, or are unsure of how to best report your concern, please contact the Office of Student Advocacy and Accountability at (210) 829-3817 and we will be happy to provide additional guidance.

We thank you for promoting the health and safety for all members of the UIW Community!

Forms

If you are reporting a situation that requires immediate/emergency response, please contact UIWPD at (210) 829-6030 or local authorities at 911 prior to submitting a report. Filing a report on this page is not a substitute for contacting emergency responders in necessary situations.

If you are unsure which form to use, please use our reporting portal home page for guidance.

Advocacy

CARE or Concern for a Community Member - This form should be used to report behaviors, concerns or actions observed that may pose a risk to a student's wellbeing, or a risk of harm or danger to self or others. This includes but is not limited to: mental health concerns/issues; significant changes in behavior; financial, food, or housing insecurity; suicidal ideation or attempt; death of a student; or other significant factors in a individual's life. These reports are directed to the UIW CARE Team and will result in someone reaching out to the individual listed in the referral.

Faculty who have concerns regarding the academic performance/progress of a student should utilize the Navigate application found in Cardinal Apps. We recommend using this form if there are concerns for a student that are not solely academic.

Filing a Complaint - This form should be used to report complaints for issues with an administrative or academic department/office. These complaints are reviewed by the Dean of Campus Life and/or the Provost's Office and then directed to appropriate offices based on the nature of the complaint.

Misconduct

Reporting Academic Misconduct - This form should be used by faculty only to report violations of the UIW Academic Integrity Policy. These reports are directed to the academic Dean with oversight of the course or activity where the violation occurred.

Reporting Non-Academic Misconduct - This form should be used to report behavior(s) by individual students or student organizations that may be in violation of the UIW Student Handbook, the Student Code of Conduct or other University policies. These reports are directed to the Office of Student Advocacy and Accountability.

Reporting Sexual Misconduct (Title IX) - This form should be used to report any alleged violations of the UIW Sexual Misconduct Policy. These reports are directed to the Office of Title IX.

Location-Specific Forms

Reporting an Incident in Residence Life - This form should be used to report behavior(s) by individual students that may be in violation of the UIW Residence Life Handbook, the UIW Student Handbook, the Student Code of Conduct, or other behaviors that occur in the residence halls. These reports are directed to Residence Life and Housing Operations and/or the Office of Student Advocacy and Accountability.

Reporting an Incident at a Professional School - This form is exclusively for the Feik School of Pharmacy, UIW School of Physical Therapy, Rosenberg School of Optometry, and the UIW School of Osteopathic Medicine. This form should be used to report general concerns, behavior by a student that is concerning, or behaviors that violate the UIW Student Handbook, the Student Code of Conduct, professional school handbook(s), or other University policies. These reports are directed to appropriate offices based on the location and nature of the report.