Vacation and Sick Leave Form and General Leave Information
Employee Leave Request Form – Administrator (monthly employee)
All Monthly employees are required to complete a vacation and sick leave request form prior to taking vacation and sick leave. Leave forms should be sent to the Payroll Office by the 20 of each month in order to be processed on time.
Floating Holidays
UIW added two floating holidays to the official holiday schedule. Staff employees eligible for the floating holidays can now use the earn code FHD – floating holiday on their timesheet through Web-time Entry.
In addition, for those employees who do not use Web-Time Entry, the paper leave form is updated to include floating holiday(s) as an option. Refer to the University of the Incarnate Word Employee Handbook and related approved policy revision for information on the administration of Floating Holidays.
Sick Leave
Sick Leave is provided to regular employees for continued salary during absence from work resulting from personal illness, injury, for medical or dental treatment, and for dependent care. Refer to the University of the Incarnate Word Employee Handbook and related approved policy revisions for information on the accrual and use of Sick Leave Benefits.
Faculty Leave
9-Month Faculty Family and Medical Leave Policy- Faculty members are provided eight hours per month of sick leave. A maximum of up to 480 hours may accrue. Refer to the Employee Handbook (Chapter 4).
12-month Faculty Leave Policy- Faculty members are provided eight hours per month of sick leave. A maximum of up to 480 hours may accrue. Refer to the Employee Handbook (Chapter 4). 12-month Faculty members accrue 13.33 hours per month of paid vacation per fiscal year; the equivalent of 160.00 hours or 20 days. Faculty members will not accrue over 200 hours or five weeks at any time during the fiscal year.
Vacation Leave
Vacation leave is provided to regular employees for various types of approved absences from work. Regular employees accrue vacation leave based upon length of service. Refer to the University of the Incarnate Word Employee Handbook and related approved policy revisions for information on the administration of vacation leave.