W-2 Online Consent
Electronic W-2 Consent
Employees may elect to receive their W‐2 statements online through Banner 9 Employee Services, in an IRS approved PDF format. This allows you to print and send the on‐line form with your tax return.
The University of the Incarnate Words is required by the IRS to furnish all employees with a form W‐2 for each calendar year. The form W‐2 details the employee’s compensation, tax withholdings and required disclosures for the year. We encourage all active employees to download their W-2 through electronic consent.
Benefits of Receiving Form W‐2 Electronically
- Online delivery provides access to the W‐2 statement earlier than the traditional paper process.
- Online delivery eliminates the chance that the W‐2 statement will get lost, misdirected or delayed during delivery or misplaced after the employee receives it.
- Employees can retrieve their W‐2 statements at any time of day.
- Employees can print multiple copies at their convenience.
- Employees are contributing to cost savings (forms, printing and postage expenses).
- W‐2 statements will remain online for multiple years and for prior years.
Giving Consent and Accessing Form W-2 Electronically
Federal regulations require that employees give their consent to receive the W-2 in an electronic format. Once consent is given it carries forward each year and does not need to be repeated. The process for giving consent and accessing your electronic W-2 is easy:
- Consent to receive your W-2 electronically by following these simple steps: Electronic Consent User Instructions.
- Watch for an email notification alerting you that W-2’s are available on Banner 9 Employee Services.
- View and print your W-2 by following these simple steps: Electronic Consent User Instructions.
Disclosure Notices
- An employee who consents to receiving the Form W‐2 electronically will not receive a paper copy. If an employee does not consent, Payroll will mail the W‐2, using the US Postal Service, to the permanent and tax address on record no later than January 31st.
- Payroll will mail your form W‐2, using the US Postal Service, to the permanent and tax address on record of those employees who have separated from The University of the Incarnate Word.