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Report An Incident

Reporting Instructions

This page houses many of our reporting forms for the University of the Incarnate Word. Each of the links below will direct you to a specific form and each form will have directions about the use, intended purpose, and/or limitations associated with its use. 

All forms should be filled out with complete, accurate, and specific information. Please know that completing this report with incomplete or inaccurate information may impair, deter, or delay the University's ability to take the appropriate action. Additionally, please know that any students accused of misconduct in a report have the right to review the report.

If you have questions or concerns, or are unsure of how to best report your concern, please contact the Office of Student Advocacy and Accountability at (210) 805-5864 and we will be happy to provide additional guidance.

Reporting Forms

If this is an emergency, please contact 911 prior to submitting a report.

Student Advocacy

CARE Team Referral - This form should be used to report behaviors, concerns or actions observed that may pose a risk of harm or danger to self or others. These reports are directed to the UIW CARE Team and will result in someone reaching out to the individual listed in the referral.

SGA Student Concern Form - This form should be used to report any student issues or concerns that you would like to be brought to the attention of and addressed by the UIW Student Government Association. These reports are directed to the Student Government Executive Council through the SGA Attorney General.

General Complaint Report - This form should be used to report complaints for concerns or issues on-campus that are non-threatening to an individual or the UIW community. These reports are directed to and addressed by staff members in the Office of Campus Life.

Faculty who have concerns regarding the academic performance/progress of a student should utilize the GradesFirst application found in Cardinal Apps. If there are concerns for a student that are not solely academic, a CARE Team Referral should be filed.

Student Accountability

Student Misconduct Report - This form should be used to report behavior(s) by individual students that may be in violation of the UIW Student Code of Conduct or other University policies. These reports are directed to the Office of Student Advocacy and Accountability.

Title IX / Sexual Misconduct Report - This form should be used to report any alleged violations to the UIW Title IX, Sexual Misconduct, or Harassment Policies. These reports are directed to the Office of Title IX.

Residence Life Report - This form should be used to report behavior(s) by individual students that may be in violation of the UIW Residence Life Handbook or other behaviors that occur in the residence halls. These reports are directed to Residence Life and Housing Operations.

Student Organization Violation / Concern Report - This form should be used to report behavior(s) by a UIW Student Organization that violates the policies governing student organizations. These reports are directed to the Office of Campus Engagement.

COVID-19 Health and Safety Policy ConcernThis form can be used to report violations of COVID-19 related health and safety policies by UIW students or employees. These reports are directed to the Office of Student Advocacy and Accountability or Human Resources, as appropriate.

Professional Schools Incident Report - This form should be used to report behavior by a student that is concerning or that violates the Student Code of Conduct or University Policy. This form is exclusively for behavior of students at the Feik School of Pharmacy, UIW School of Physical Therapy, Rosenberg School of Optometry, and the UIW School of Osteopathic Medicine. These reports are directed to the respective offices based on the nature of the report.

We thank you for promoting the health and safety for all members of the UIW Community!