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Recruiting Process for Hiring Managers

Hiring Process

Step 1

Before a position is approved for recruitment, the Position Review Committee (PRC) must review and approve it.  The respective divisional vice president must complete and submit the position requisition form to PRC.  Once the position is reviewed, the hiring department will be notified of the position's approval or denial.  PRC reviews only the following types of positions: full-time staff, administrator, contract administrator, and faculty. Regular part-time staff and administrators, part-time faculty, temporary employment, student employment, and grant-funded positions do not need to go through PRC.”

 Step 2

The hiring manager creates a job posting in Cardinal Talent. If the job description is not in Cardinal Talent, you will have to first create a job description before you can create a job posting. If you need assistance please contact the appropriate person for assistance.

Diane Mazuca, Recruitment Manager, at 210-283-6418 or email at dmazuca@uiwtx.edu for all non-health profession schools and departments exclusive of the departments assigned to Paula as indicated below.

Paula Casiano, Recruitment Coordinator, at 210-729-6034 or email at pcasiano@uiwtx.edu for Police Department, Vehicle Services, Facilities, SACHS and student employment

Erika Ramirez, HR Manager, at 210-832-2178 or email at ejramir1@uiwtx.edu for Health Professions Schools and Nursing and Health Professions. 

Job postings are submitted to Level 2, Level 3, Division VP, VP of Finance and Human Resources before the vacant position is approved and posted on UIW's Career Opportunities website. All positions must be posted for a minimum of five calendar days before any candidates are contacted for an interview.

Step 3

Begin conducting interviews. When the applicant pool exceeds 20 qualified candidates a minimum of 5 candidates will be selected for interviews. When the applicant pool is equal to or less than 20, a minimum of 3 candidates will be selected for interviews. The initial interview may be made by telephone.

Step 4

Submit the Recommend to Hire form (pdf) to Human Resources.

Step 5

Human Resources will send a welcome email to new employees with a link to complete the new hire paperwork electronically. Please note that background checks take 5-10 business days. The background check needs to be cleared prior to the new employee starting work. Approved start dates for new hires are the 1st and 16th of the month (or next business day if said date falls on a weekend or holiday).

Step 6

The hiring manager must complete the appropriate payroll authorization form.

Step 7

The hiring manager can follow the Supervisor's Onboarding Guide (pdf). The guide is a helpful tool to help the new employee make a smooth transition to working at UIW.

For additional information on the employment policy and process please refer to the Employee Handbook.

Cardinal Talent Workbooks

Type of Hires

  • Faculty hires

    Must complete a request for letter of offer and submit to the Provost Office for approval. Once background check clears, complete the request for contract and submit to the Provost Office where the official contract will be generated.

  • Part-time Faculty hires

    All part-time faculty must sign the part-time faculty contract. The signed contract needs to be submitted to the HR office for the employee's personnel file. Once the background check clears, complete the Part-Time Faculty Payroll Authorization form.

  • Regular Staff and Administrator hires (FT and PT)

    Payroll authorization form is completed by the Human Resources department and submitted to the VP of Finance for the official offer letter to be generated and submitted to payroll for processing. All new employees will be hired with a start date of 1 st or 16 th, with the first day of work dedicated to attending Day One – NEO in the Human Resources Office.

  • Temporary Staff and Administrator hires (FT and PT)

    Temporary employment is for employees that work less than 90 days over a rolling 12-month period. Hiring manager needs to complete the Temporary Payroll Authorization form and submit to authorizing departments for signatures.

  • Seasonal Staff and Administrator hires (FT and PT)

    Seasonal employment is for employees that work less than 6 months over a rolling 12-month period. Hiring manager needs to complete the Seasonal Payroll Authorization form and submit to authorizing departments for signatures.

  • Student Employment hires

    Must complete the student employment payroll authorization form via Adobe Sign to Paula Casiano as an acceptor of the document, not a signer. Documents received with signer request will be declined.

Day-One New Employee Orientation

All newly-hired regular full and part-time, staff, administrators, and contracted administrators. All new employees will be hired with a start date of the 1 st or 16 th, with the first day of work dedicated to attending Day One – NEO. (If the 1st and/or 16th is a weekend or holiday, Day One – NEO will be held on the following work day.) Day One – NEO will take 8 hours to complete. New employees will be released after completion of NEO, and will be present to begin their position in their assigned department on the first scheduled work day after completion of Day One – NEO.

During the Day One – NEO, new employees will receive the following information:

  • Benefits Review
  • Employee Handbook Policy Review
  • UIW History
  • President's Vision Statement and Strategic Priorities
  • Learn how to get involved in UIW Community
  • Information from the various supporting departments
    • University Policy
    • Payroll
    • Purchasing
    • Accounts Payable
    • Business Office
    • Information Services
    • Title IX
    • Health Services

Additionally, new employees will complete the Workplace Harassment, Title IX, Discrimination Awareness in the Workplace, Sexual Harassment and FERPA training. During Day One – NEO, new employees will have a campus tour and obtain their ID card.