Housing Procedures
Housing Contracts
All students begin with an application for Traditional (Fall-Spring) Housing, covering the full academic year. If you need to stay on campus during holiday breaks, such as over the winter or summer, you must apply separately. Each of these have different requirements and payment of the corresponding housing rates, ensuring you have a comfortable and secure place to stay year-round.
We accept applications on a rolling basis. However, all room assignments are made according to our availability at that time.
Fall-Spring Housing
The housing application is an agreement to reside on campus for the entire academic year (Fall & Spring). This includes minor holidays such as Fall Break, Thanksgiving Break, & Spring Break.
Move-in begins the Thursday (First-Year) & Friday (Upper-Level) before the First Day of School.
Move-out occurs when the halls close at 5PM the Day Before Spring Commencement (Graduation)
* Students who do not plan to return from Fall to Spring must checkout when the halls close in Fall, which is 5PM the Day Before Fall Commencement.
Winter Housing
The winter holiday is not covered in the traditional Fall-Spring housing contract and requires a separate application (cost per week). Students who do not apply for winter housing cannot reside within the residence halls during this time. However, they may keep their items within their assigned room over the break but will not have access to enter the premises.
Move-in is not applicable, as students reside in their assigned space.
Move-out is not applicable, unless the student has been approved for a Room Change Request in Spring.
Summer Housing
The summer term is not covered in the traditional Fall-Spring housing contract and requires a separate application (cost dependent on sessions selected). Students who do not apply for summer housing must schedule their departure checkout with their Resident Assistant by finals week. Students are required to be enrolled in either (a) summer courses OR (b) fall courses.
There are three types of summer housing to select in the application:
- Maymester: 3-wk term following Spring. Students are generally able to reside in spring assignment until move-in for Summer I.
- Summer I: 5-wk term following the Maymester. Students will be assigned to designated summer housing.
- Summer II: 5-wk term following Summer I. Students remain in designated summer housing.
** RLHO designates specific residence halls for summer housing. Students are able to select a double or single room in the application.
Holidays or Closures are when classes are not in session -- view schedule. Services are limited during this time.
Minor Holiday |
Major Holiday |
|
+ Considered a part of traditional academic year + Students have access to residence halls with no additional charge |
+ Not considered a part of traditional academic year + Students do not have access to their residence hall without an approved application (additional charge) |
|
Labor Day, Fall Break, Thanksgiving Break, |
Winter Break, Summer Break |
Account Changes
All requests can be located on the "homepage" of the StarRez Student Housing Portal.
Requests made outside our official timelines will not be processed.
Room Change Request
We host four opportunities to change your room during the academic year.
Requests are reviewed in the order received. While we make every effort to honor requests, changes are dependent upon availability.
Active Room Change Request Periods
- (Fall) June 1 – July 15
- (Fall) August – First week of classes
- (Spring) November
- (Spring) January – First week of classes
Meal Plan Change
Our department hosts two primary meal plan change request seasons.
Requests outside of the meal plan change request period will be reviewed on a case-by-case basis (not guaranteed).
Active Meal Plan Request Period
- (Fall) June 1 – Day Before 100% Drop Date
- (Spring) November 13 – Day Before 100% Drop Date
Housing Cancellation
Submit a request to cancel your current housing or application.
Students receive an automated message to the e-mail address listed verifying your request was submitted.
For students canceling a current occupancy (in room), contact our office to set up a check out time within 48hrs of submission.
For students canceling a future application, the deposit refund schedule is as follows:
- 100% - Before May 31
- 50% -- Between June 01 & June 30
- 0% ---- After July 01
Our housing contract outlines cancellations during the academic year as "breaking the contract" and is associated with a cancellation fee ($500) + forfeiture of the housing deposit ($225).
Room Reservation
About the Process
The process for current students to reserve a room for the next academic year. Students must have an application on file to participate.
- Room Renewal -- Opportunity to reserve the same room.
- Room Selection -- Opportunity to reserve a different room.
** If you choose not to renew, you run the risk of NOT getting the room you want.
Timeline: Occurs Mid-April
- Week 1: Housing Application opens for current students
- Week 2: Room Renewal Begins & Ends
- Week 3: Room Selection Begins
Room Renewal
Opportunity to reserve the same room.
- Eligible to Renew: Avoca A/B/C/E, Hillside, McCombs, Joeris 2/3, St. Joseph, Township, Watson
- Cannot Renew: Agnese, Avoca D, Clement, Dubuis, Joeris 4/5, Sky View, & ADA + Athletic Transfer Spaces
** If you choose not to renew, you run the risk of NOT getting the room you want.
We encourage all returning students that are satisfied with their room but hoping for an upgrade (ex; single room) next year to complete the Room Renewal process and follow-up with a Room Change Request when it opens up. This is because we have highly desired rooms and therefore may run out quickly, leaving the possibility of not getting your same room next year (if you did not renew and went straight for selection).
Room Selection
Opportunity to reserve a different room.
- Dependent on availability after Room Renewal
- First come, first serve -- timeslot priorities
- Timeslots are generated based on class level & renewal eligibility
** If you chose not to renew, you run the risk of NOT getting the room you want.
Roommate Groups
Opportunity to match yourself with another student (in pairs) to be placed together.
- Only applies to a bedroom, not a suite. Maximum of 2 students per group.
- Students have the ability to leave or delete a roommate group, even after submission.
- Roommate groups cannot be used for single bedroom units
- Joeris, McCombs, St. Joseph's