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Mabee Library Meeting and Event Rooms

Mabee Library Meeting and Event Rooms

Meeting and Event Room Policy and Reservations

Meeting and Event Room Reservations Open

The J.E. & L.E. Mabee Library is pleased to provide spaces for UIW employee sponsored events that promote the UIW Mission. When reserving spaces in the Mabee Library, all arrangements become the responsibility of the person making the space request.

Library staff verify and confirm reservations. As part of the shared responsibility for these spaces, event requestors are asked to ensure that the spaces are cleaned and reset at the end of the event . The Mabee Library does not have staff that can set-up or return spaces to their original configuration.

There are several meeting spaces in the Mabee Library that are available for use by UIW employees. These rooms must be reserved at least three days in advance of the event, and in some cases longer, through the 25Live scheduling system. See Event Reservations for more information. Please note that personal events are not hosted in these spaces. As these spaces can be high demand, please be cognizant of the facility, staff, and other events that are scheduled before and after your event.

Please notify the appropriate contact person if any changes in a reservation are needed after a reservation has been confirmed

Access to Reserved Spaces in Mabee Library Open

The meeting rooms remain locked when not in use. Please stop by the Circulation Desk to gain access to your reserved meeting room. University Police are not authorized to unlock doors when the Mabee Library is open. Please see additional information for specific spaces.

Food Service Open

Please see the specific spaces for more information and Event Reservations about using the 25Live system. The event requestor will be responsible for making arrangements for food service and clean-up as appropriate.

Furniture and Other Event Setup Open

Workorders for furniture movement into a specific set-up and a return to the standard set-up are handled through 25Live and scheduling both set-up and reset are the responsibility of the event requestor. Furniture move requests are dependent on other events scheduled before and after your event. Requestors will be provided with space diagrams to assist with this process.

Technology in Mabee Library Spaces Open

All rooms are equipped with technology. If your event will be using room technologies, please contact the Help Desk to make arrangement for assistance. (210) 829-2721. Phone lines are available in Special Collections. For assistance, please contact (210) 829-3200.

Library Meeting and Event Room Descriptions and Use Guidelines

Library Auditorium Open

The Mabee Library Auditorium is located on the first floor, off the Mabee Library Atrium. The Auditorium is available for group events, with the primary purpose of hosting UIW sponsored events. It may not be reserved by outside groups. Employees of UIW may reserve the Auditorium through 25Live. Recurring weekly or personal events are not to be scheduled in this space.

The Auditorium has computer, projection, and sound and lecture capture equipment. No food or drinks are allowed inside the Auditorium. If food and drinks are part of an event, reservation for this service can be made through 25Live, and can be hosted in the Mabee Library Atrium. Please do not block access to the second floor.

For reservations outside of the library's hours of operation contact the Administrative Assistant to the Dean; (210) 829-3838.

Library Information Literacy Classroom Open

Mabee Library has one instruction classroom that is specifically reserved for face-to-face co-curricular library instruction and information literacy sessions for the main campus. This classroom is prioritized for library instruction during the main part of the semester and is not available as an alternate classroom for class meetings that do not include co-curricular instruction with one of our liaison librarians, or for general events. Because faculty determine when co-curricular instruction is most impactful for their students during the semester, the space is reserved for this purpose during the main part of the semester.

Please contact the UIW Libraries’ Information Literacy Coordinator for more information about use of the space at (210) 829-3841. We ask that food and drinks be enjoyed outside of the classroom (exception: drinks with secured lids). Please check Mabee Library Hours and Holidays for schedule.

Special Collections Room Open

Special Collections, located on the second floor of Mabee Library, is available for events that are aligned with the mission of this space. Special Collections houses UIW's limited, rare and first edition books. Events hosted in this space should be compatible with the safeguarding and preservation of this collection. Technology projection and web conferencing are enabled. This room can be reserved by UIW administrators, faculty, and staff. Please check Mabee Library Hours and Holidays for schedule.

If an event involves food service or a special set-up performed by Special Events, time must be built in before and after the event for set-up, clean-up, and set-back.